Entry Fields in Wine Tab

Use empty fields to enter as much or as little information as you wish.

Many fields have drop-down lists to make entry easier. Any field with a drop-down list has a handy "type ahead" feature that allows you to type the first few letters of a word to go directly to that part in the alphabet that corresponds to that word.  When you find what you’re looking for, simply select the item from the given drop-down list and it will automatically be entered into the field.

In most cases you can drag-and-drop information from one field to another. Simply use your cursor to highlight the contents of a field, then click and hold while dragging the field contents into another field. For example, if a wine’s Distinction is "Cabernet Sauvignon" and you want the Wine Name to be "Cabernet Sauvignon" as well, just drag the information from the Distinction field into the Wine Name field and it will automatically be copied.

The entry fields are:

Alc. %

Barcode

Body

Bottle size

Case Prod.

Country

Current Quantity

Custom

Custom I.D.

Distinction

Drink after

Drink by

General Label Info

I.D.#

Importer

Location

Producer

Ratings

Region

Sub-region

Type

Value

Varietal

Vineyard/Sub-sub

Vintage

Wine Maker

Wine Name/Appellation

Winery Web Address (URL)

*     *     *

Alc. %:

Enter the alcohol percentage of your wine.

Barcode:

Click in this field to scan an existing barcode or to have PWC generate a new barcode and number for your wine.

Body:

This drop-down list has three basic wine body types: light, medium and full. If you have already chosen a Distinction from the drop-down list, in most cases the Body field will be filled in automatically. You may change the body type manually if you like.

Bottle size:

Enter the size of the wine bottle. Use the drop-down list, or enter your own.

Case Prod.

Enter the quantity of cases produced of your wine.

Country:

This is a drop-down list of the world’s most popular and/or important wine producing countries. Use the Add Button to add your own entries to the pre-existing list.

All regions pair automatically with their corresponding countries in the Country field. You may, of course, change the country manually.

Current Quantity:

This field shows you how many bottles of a particular wine are in your cellar.  You cannot type directly into this field, however, clicking into it will show you a pop-up window where you will be given the choice to add or subtract bottles.

To add or subtract bottles, click on the Add Quantity (+) button, or Subtract Quantity (-) button.

If you have only tasted the wine, check the "Tasted Only" box and don't add a quantity.  If you’d like to add the wine to your Wish List, check the "Wish List" box and likewise, don't add a quantity.

Custom:

Use this field for anything you want! Change the name by clicking the field heading.

Custom I.D.:

PWC automatically assigns an I.D.# to each new wine record.  This number is not modifiable.  If you want to create your own ID number, enter it in the Custom I.D. field. You can also use this field to import Bar Code Numbers.

Distinction:

"Distinction" is unique to PWC and is the field that allows us to provide you with food and wine pairing combinations, as well as suggest Maturity Dates for your wines. 

Distinction is the element(s) that may be considered the most influential in identifying the flavor, body, quality, and structure of a wine -- the catch-all label that immediately conjures what the wine is all about. It encompasses varietal, variety, appellation, blend, quality, classification, body type, or wine type. 

A distinction might be a varietal (Cabernet Sauvignon), a region and type (Rhone, Red) or a style (Bordeaux Blend).  The PWC has nearly 200 "distinctions" in the drop down list.  This list cannot be modified.

If you do not see the distinction you are looking for, try using a more general distinction (e.g., "Red, light bodied"). In this way the database will still generate a food pairing (but not "drink dates").

NOTE: When you choose a distinction from the drop-down list, the Body field is AUTOMATICALLY entered. You may, of course, change the body type manually. In some instances, body type is extremely difficult to assume. In these cases, the body field is left empty. Again, you may fill in the Body field manually.

*WARNING: The PWC database uses distinctions to pair food and wine! If this field is left empty, the database WILL NOT automatically create food and wine pairings, nor will it be able to calculate Maturity Dates.

Drink after:

Enter the year after which this wine should be drunk.  You can use the "Get Maturity Dates" button to have PWC automatically calculate dates for most wines.

NOTE: The PWC database automatically calculates maturity for you in the Cellar List (Too Young, Young, Mature, Old, Too Old). If you do not fill in both of the "Drink after/Drink by" fields, the maturity date will be listed as "uncertain" in your Cellar List.

Drink by:

Enter the year by which this wine should be drunk (last possible maturity date). You can use the "Get Maturity Dates" button to have PWC automatically calculate dates for most wines.

NOTE: The PWC database automatically calculates maturity for you in the Cellar List (Too Young, Young, Mature, Old, Too Old). If you do not fill in both of the "Drink after/Drink by" fields, the maturity date will be listed as "uncertain" in your Cellar List.

General Label Info:

In the unlikely event that you cannot discern (or do not know) the name of the Producer, enter all the information you see on the wine label here. Use this as a place holder of sorts, until you can determine exactly what bottle of wine you have.

Information you type in this field will appear later in the General Label Info List and the Cellar List. When viewing the Cellar List the words "Producer Unknown" will automatically be entered in the Producer field as a reminder that the wine is in your collection.

NOTE: This option should be used sparingly, and only as a holding pen. Your records will be difficult to browse without more detailed information on your wines.  In order to take full advantage of the database, use this only if you are truly at a loss for how to read the wine label.

I.D.#:

When you create a new wine, PWC automatically assigns it a unique ID number. This number is not modifiable. The PWC I.D.# appears on any of the three sizes of labels you can print.

Importer:

Enter the name of the importer of your wine (if applicable). Create a list by adding each entry.

Location:

Enter the location of the bottle(s). This could be a word or phrase ("Home", "Locker", "Left Diamond Bins", etc.), a number ("101") or a combination of both (Bin 12, Rack A).

The Location field in the Cellar List will sort alphabetically or numerically, but not both.  If you wish to make sorting by location a priority, be consistent with how you enter your information.

If you have no particular storage system, you can leave the field blank.

Producer:

The Producer field has a drop-down list that contains over 7,000 names of commercial wineries/producers from all over the world.

Common estate synonyms typically used as prefixes, such as Château, Domaine, Fattoria, Castello, Bodega, Weingut, Quinta, etc. have been omitted from the list for faster lookups (e.g., "Issan" not "Château d’Issan") except where such words are germane to the brand.  First names are listed before family names when they too are germane to the brand (e.g., "Joseph Phelps" not "Phelps").

You can type into this field and add your own names to the Producer drop-down list by using the Add Button that appears to the right of the field.

Ratings:

Use the rating fields in the Notes/Ratings Tab to keep a record of your own wine ratings or those of your favorite critical sources.

All entered ratings for all wines in your cellar will be displayed on the Ratings List.

Region:

The Region field has a drop-down list that contains over 200 names of delimited wine regions (which usually correspond with the same geographical region names).

All Regions in the list pair automatically with a corresponding country in the Country field.  If you have already chosen a Sub-region from the Sub-region field drop down list, the Region field will be filled in for you automatically. You may, of course, change the name of the region manually.

You can type into this field and add your own names to the Region drop-down list by using the Add Button that appears to the right of the field.

Sub-region:

The Sub-Region field has a drop-down list that contains about 1,500 names of delimited wine regions, sub-zones, wards, districts, etc. that lie within a greater wine Region.  Many of these sub-regions contain their own sub-regions, or may in fact be a sub-region of another sub-region in the list.  Use the Vineyard/Sub-sub field to record further divisions.  All sub-regions in the list pair automatically with a corresponding region and country.

You can type into this field and add your own names to the Sub-region drop-down list by using the Add Button that appears to the right of the field.

Tip:  The drop-down lists were designed to save you time and guesswork.  If you aren’t sure of the sub-region for a particular wine, check the Sub-region drop-down list and see if it matches something on the label. If not, check the Region drop-down list for matches.

Type:

This is a drop-down list of basic wine "types": red, white, rosé, etc.

Value:

The Value field appears on both the Purchase History tab and the Drink/Sale History tab. Enter and update the value of your wine here.

Varietal:

A "varietal" is a wine that uses the name of the dominant grape from which it is made (e.g., Cabernet Sauvignon) in its name.

This list includes the most popular varietal names for wines, as well as some common blend names.  You can add your own names to the Varietal drop-down list by using the Add Button that appears to the right of the field.

If your wine is varietally labeled, PWC suggests you include that in the Wine Name field

("Variety" refers to a single type of grape. To see a list of grape varieties, click the Grapes Tab.)

Vineyard/Sub-sub:

Use this field to enter the wine’s vineyard name and/or a smaller division of a Sub-region.

Vintage:

Enter the wine’s vintage year (four digits) or indicate NV for non-vintage wine.

Wine Maker:

Enter the wine maker of your wine. Create a list by adding each entry.

Wine Name/Appellation:

Enter the name of the wine.  A "wine name" can be anything from a proprietary name (e.g., "Insignia" by Joseph Phelps), a varietal (e.g., "Chardonnay"), or a vineyard (e.g., "Richebourg"), to a combination of relevant factors (e.g., "Pinot Noir, Allen Vineyard"). 

Winery Web Address (URL):

Enter the URL of the winery's website. When you click the "go" button, your default browser will launch and go directly to the site.

PWC recommends that you ALWAYS FILL IN THE WINE NAME/APPELLATION FIELD for optimal record keeping.